Organizers’ toolbox

You will find here your complete toolbox for event planners with all the services which the major events department complimentary offers to organize your perfect major event in the South of France.
Our team has a perfect knowledge of the regional offer and is very reactive to help you find the most adapted destination for your project.

Bidding Our expertise for a winning bid

  • Customized support with a team which clearly understand your objectives and strategy
  • Implementation of a task force to make sure your application will be shortlisted
  • Obtaining support letters from the president of the regional government (Région Sud) and from the Ministry of Europe and Foreign Affairs
  • Mobilizing all stakeholders of the political and economic ecosystem to create that edge that will help you deliver a more relevant application bid: sectors of excellence, competitiveness clusters, development agencies…
  • Lobbying actions towards the voting members with a geopolitical strategy in order to ensure a higher level of votes in favor of our destination
  • Organizing a site visit for your top decision makers
  • Complimentary promotion materials (videos, photos…) for the preparation of your pitch when shortlisted

Financial supportWe can help your organisation with financial support for your event

  • We can connect you with financing bodies and support institutions
  • Provide financial support to help local ambassadors and international associations based in the South of France
  • Assistance with the financial grants requests if the project is eligible to the regional program « Attract Congresses and Events » (ACE) (lien vers page ACE en anglais)
  • Support can include international and local promotion of events with activities to enhance attendees experience, social and green initiatives

Welcoming your delegatesYour delegates will feel at home in the South of France

  • At the airport: customization of welcome information screens with welcome messages, welcome desk for delegates in the halls of the main terminals
  • On your event: concierge service with tourist info
  • In town: customization of information screens in convention centers, hotels or customized decoration in town with your event colors

COVID-19

  • Obtain all necessary information to comply with sanitary specifications for the safe organization of your major events
  • Get all information on initiatives implemented by venues to welcome your teams and delegates in the best sanitary conditions

Securing your eventBenefit from counselling and regulatory information from state services and state operators for the safety of your event

  • Be in direct contact with a dedicated interlocutor in the competent prefecture on the territory
  • Benefit from tailor-made counsels and regulatory information on how to best secure your event and optimize costs
  • Comply with applicable regulation
  • In the application phase, have a first safety analysis to reassure decision-makers
  • Obtain a “safety large event” label to communicate and reassure your delegates and sponsors that the planner has mobilized all competent resources to ensure optimal security measures for the event

Let’s implement your projet !